AMNOS AND ITS PROCESSING OF DATA
Amnos Ministries (Amnos) is a UK registered charity and company limited by guarantee. Amnos is the data controller for any personal data which you provide to us and is publishing this Privacy Notice to explain your rights and how we process personal data. The processing of personal data is governed by the EU General Data Protection Regulation 2016/679 (GDPR) and by UK Data Protection Acts and other law relating to personal data.
Amnos’ current main activities are a) the Amnos Church Planting School (ACPS); b) the annual ARISE Event; c) the annual Heritage Tour; and d) Intercede Prayer meetings and events. All these are carried out directly by Amnos. Amnos provides information about these activities and related activities and events to persons on its mailing lists, including those who donate to Amnos.
We will use your personal data for the purposes of carrying out any and all of these activities (including our future programmes and events), which you may be involved in or be interested in or wish to support by donation or otherwise; to fulfil the requirements of, or our obligations arising from, these activities; to communicate with you about these activities and your involvement, interest or support; and for purposes related to these matters.
Our processing of data in each case requires a legal basis. Much of our data is processed because it is necessary for our legitimate interests or the legitimate interests of a third party. We will always take into account your interests, rights and freedoms. Sometimes our processing is necessary to comply with a legal obligation, such as compliance with our duties as a charity or as a company limited by guarantee. We may process data if it necessary for the performance of a contract with you, or to take steps to enter into a contract, such as an involvement in the ACPS (e.g. as student or as lecturer/trainer) or in the ARISE Programme (e.g. as trainer, participant, host or support worker) or in the Heritage Tour. We may process data if you have given us your consent (e.g. you have agreed to receive information about Amnos, or wish to donate to Amnos, or have agreed to participate in any of our Programmes, such as for the APCS Graduates).
WHAT DATA DOES AMNOS PROCESS?
Amnos is the only data controller for your personal data. It will process some or all of the following data as necessary to perform its tasks in carrying on the above activities. Such data may include names, titles, photographs; contact details (telephone numbers, addresses and email addresses); to the extent relevant to our mission (for example the ACPS) or where you provide them: demographic information on you, your nationality, education/work history, academic/professional qualifications, hobbies and interests. Where you make donations or pay for activities, we may process data such as financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy and claim numbers.
The data we process is likely to constitute sensitive personal data because the fact that we process your data at all may be suggestive of your religious beliefs. We comply with any additional legal requirements relating to processing of sensitive personal data.
HOW DO WE PROCESS YOUR PERSONAL DATA?
We comply with our obligations to keep personal data up to date; to store and destroy it securely; not to collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.
SHARING YOUR PERSONAL DATA
Your personal data will be treated as strictly CONFIDENTIAL. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary): Amnos’ trustees, employees, volunteers, agents and contractors (we may ask a commercial provider to send out our newsletters for us or maintain our database software); (where appropriate) Amnos’ partners engaged in the ACPS or the ARISE Programme, or the Heritage Tour; or, where appropriate and on occasion, other Christian organisations (including churches) with whom we are carrying out joint events or activities.
HOW LONG DO WE KEEP YOUR PERSONAL DATA
We may have to keep some records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits. In general we will try to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.
YOUR RIGHTS AND PERSONAL DATA
You have these rights with respect to your personal data:
- The right to access information we hold on you. You can contact us to request the information we hold on you, as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month. There are no charges for the first request but extra requests for the same data may be subject to an administration charge.
- The right to correct and update the information we hold on you. If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
- The right to have your information erased. If you feel we should no longer be using your data or that we are using your data unlawfully, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purposes).
- The right to object to processing of your data. You have the right to request that we stop processing your data. On receiving your request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.
- The right to data portability. You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
- The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought. You can withdraw your consent easily by telephone, email or by post (see contact details below).
- The right to object to the processing of personal data where applicable.
- The right to lodge a complaint with the Information Commissioner’s Office.
NOTE: we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
TRANSFER OF DATA ABROAD
Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.
If we wish to use your personal data for a new purpose, not covered by this notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary we will seek your prior consent to the new processing.
Please contact us if you have any questions about this Privacy Notice or the information we hold about you or how to exercise relevant rights or make queries or complaints at:
The Data Controller, Mrs Carole Finegan, Amnos Ministries, 49 Coxtie Green Road, Brentwood, Essex CM14 5PS UK
Telephone: +44(0)1277 376239; +44(0)3001111242
You can contact the Information Commissioners Office on 0303 123 1113 or by email at https://ico.org.uk/global/contact-us/email/ or by post to the Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF